Privacy Policy
Cedar Gather respects your privacy and is committed to protecting your personal information in accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Québec's Act respecting the protection of personal information in the private sector.
This policy applies to information collected through the Cedar Gather website, dining reservations, and offline poker night attendance requests. It explains what we collect, why we collect it, how we use and share it, and the choices you have.
Effective date: 22 September 2026
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Information We Collect
Information you provide directly
We collect personal information that you voluntarily provide when you make a dining reservation, request a seat at a poker night, or contact us.
- Name, email address, and phone number.
- Reservation details such as date, time, party size, and special requests.
- Poker night attendance preferences, including experience level if you choose to share it.
- Any messages or inquiries you send through the website.
Cedar Gather is an 18+ venue; we may ask for age verification at entry but do not store government ID numbers.
Information collected automatically
When you visit our website, we automatically collect certain technical information through cookies and similar technologies.
- IP address, browser type, device information, and operating system.
- Pages visited, time spent on pages, and referring website.
- Approximate location based on IP address (city-level only).
We do not collect precise geolocation data.
Information from third parties
In limited cases, we may receive information about you from third-party service providers, such as reservation platforms or social media if you interact with our accounts.
- Reservation details if you book through an external platform that shares data with us.
- Publicly available information you post on social media when you mention Cedar Gather.
How We Use Information
Purposes of processing
We use your personal information to provide and improve our services, communicate with you, and meet legal obligations.
- To process dining reservations and poker night attendance requests.
- To send confirmation emails and important updates about your booking.
- To respond to inquiries and provide customer support.
- To personalize your experience and improve our website and offerings.
- To comply with legal requirements, such as age verification for our 18+ venue.
- To send marketing communications, only if you have opted in.
We do not use personal information for automated decision-making or profiling.
Sharing and Disclosure
Third-party service providers
We may share personal information with trusted service providers who assist us in operating our website and business, such as reservation platforms, email services, and analytics providers.
- These providers are contractually obligated to protect your information and use it only for the services they provide to us.
- We do not sell your personal information to third parties.
Legal and safety disclosures
We may disclose personal information if required by law, to protect our rights, or to ensure the safety of our guests and staff.
- In response to a valid legal request from law enforcement or regulatory authorities.
- To enforce our terms and conditions or investigate potential violations.
- To protect the security and integrity of our venue and events.
Data Retention and Security
Retention periods
We retain personal information only as long as necessary to fulfil the purposes described in this policy, unless a longer retention period is required by law.
- Reservation and attendance records are kept for 12 months after the event.
- Marketing consent records are kept until you withdraw consent.
- Website analytics data is retained for 26 months.
Security measures
We implement reasonable physical, technical, and administrative safeguards to protect personal information against loss, theft, and unauthorized access.
- Encryption of data in transit using HTTPS.
- Access controls limiting employee access to personal information on a need-to-know basis.
- Regular review of our security practices.
Your Privacy Rights
Access, correction, and deletion
Under Canadian privacy laws, you have the right to access, correct, or request deletion of your personal information held by Cedar Gather, subject to legal exceptions.
- You may request a copy of your personal information.
- You may ask us to correct inaccurate information.
- You may withdraw consent for marketing communications at any time.
- You may request deletion of your information, which we will honour unless retention is required by law.
To exercise these rights, contact us at [email protected] or +1 514 555 0148.
Cookies and Tracking
Cookie usage
We use cookies and similar technologies to enhance your browsing experience, analyse website traffic, and remember your preferences.
- Essential cookies: required for website functionality, such as remembering your consent choices.
- Analytics cookies: help us understand how visitors use the site (e.g., page views, time on site).
- Preference cookies: remember your language or region settings.
- You can manage cookie preferences through your browser settings or our cookie consent banner.
For more details, see our Cookie Policy.
Contact Us
Privacy contact
If you have questions about this privacy policy or wish to exercise your privacy rights, please contact us using the details below.
Email: [email protected]
Phone: +1 514 555 0148
Address: Cedar Gather, Dining & Poker, Montréal, Québec, Canada
Policy Updates
Changes to this policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a new effective date.
- We encourage you to review this policy periodically.
- Material changes will be highlighted on the website where appropriate.
Current effective date: 22 September 2026